Country: Chad
Closing date: 28 Feb 2018
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
We are currently seeking to fill the position of Administration Officer at the P2 level which will be based in our Country Office in N'Djamena, Chad.
JOB PURPOSE
To contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.
KEY ACCOUNTABILITIES (not all-inclusive)
The AdministrationOfficer will report to the Country/ Deputy Country Director ( or designate) and receive technical guidance from the Administrative Services Division at Headquarters. This position requires frequent travel to remote and isolated field locations.
The Key duties include:
- Contribute to and implement WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
- Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
- Monitor and carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning, budgeting and decision-making.
- Manage and supervise the administration of WFP premises and guesthouses and all related procurement (e.g. equipment, spare parts, office supplies, etc) to ensure efficiency, cost effectiveness and timelines of operations and services.
- Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
- Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
- Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
- Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
- Support the capacity building of WFP staff and partners through the organisation or design of trainings, workshops, daily interaction, etc.
- Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Review adequacy of office space requirements and make recommendations.
- Assist or negociate contracts with vendors and service providers as well as monitor their work to ensure cost-effective services and time efficiency.
- Manage WFP light vehicles activities in town and the Fleet MAnagement System (FMS).
- Oversee travel arrangements and ensure all travel is in accordance with the WFP travel guidance. Facilitate the application process of certificates, visas and documentation pertaining staff to work and travel abroad.
- Prepare and monitor the Memorandum of Understanding ( MOUs) for services provided to third party.
- Other as required.
STANDARD MINIMUM QUALIFICATIONS
Education:
- University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration.
Experience:
- At least three years of postgraduate professional experience in administration, preferably with facilities management, in either a private or public-sector organization;
- Previous relevant professional experience working in developing/emerging countries is required;
- Experience in supervising an administration team and providing technical advice;
- Experience in UN or NGO administrative management environments is desirable.
Language:
- Fluency (level C) in English language.
- Fluency in French.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Technical Skills & Knowledge:
- A complete and in-depth grasp of office administration practices and procedures;
- Ability to make thorough analysis and draft clear and concise reports;
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other standard WFP software packages and systems is highly desirable;
- General knowledge of UN system policies, rules, regulations and procedures governing administration is highly desirable.
Competencies:
- Resourcefulness, initiative, maturity of judgement and tact;
- Strong organization and coordination skills;
- Ability to analyse data, draw conclusions and recommend a course of action;
- Ability to prioritize work and handle multiple tasks within tight timeline;
- Ability to execute tasks pro-actively with minimal supervision;
- Ability to plan, coordinate and monitor the work of subordinates, and provide sound technical advice to managers;
- Ability to establish and maintain effective working relationships with persons of different national and cultural backgrounds.
TERMS AND CONDITIONS
WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, 30 days’ annual vacation, home leave, an education grant for dependent children, pension plan and medical insurance. Please visit the following websites for detailed information on working with WFP.
http://www.wfp.org Click on: “Where we work” and “Our work” to learn more about WFP’s operations.
http://icsc.un.org Click on: Quick Links > Salary Scales > by date
http://www.unstaffmobility.org Learn more about countries where the UN operates
DEADLINE FOR APPLICATIONS
28 february 2018
How to apply:
To apply follow the link: