Country: Chad
Closing date: 07 Dec 2018
Job Title: Country Director
Work Base: Ndjamena/Gore (Chad): Half of the time in Ndjamena and half in Gore supervising program implementation
Responsible to: HQ Programme Manager (PM) and, for all operational support issues, HQ Grants Manager (GM)
Responsible for: A team of 1 expat and 11 national staff members
Background:
MENTOR Initiative has started to operate in Chad in 2006. Over the last decade, it has implemented vector control programs throughout the country. In 2017, responding to the increase number of CAR refugees, MENTOR set up a community health response focused in reaching refugees in host villages. Through a Swiss Federation/UNICEF co-funded project, MENTOR set up a network of community health workers in bordering villages of southern Logone Oriental province to improve health care amongst the most inaccessible villages.
MENTOR is looking for a Country Director that oversees program implementation while looking for new opportunities to scale up activities in country.
The main responsibilities of this post include the following:
1. Security Management
In close collaboration with the PM, the CD is responsible for overall security management:
Ensure solid networking and in depth and regular information collection and analysis on the security situation in the country.
Organises for regular security updates by phone / mail with the MENTOR base in Gore.
Provide security updates to MENTOR HQ on a regular basis.
Oversee that security related logistical support for the operations is adequate and functional.
Directly responsible for regularly update clear and pragmatic security guidelines for the MENTOR mission in Chad.
Ensure the strict respect of general security rules by all MENTOR team members in Chad
Ensure solid and extensive security briefing of new expatriate team members upon arrival in the MENTOR mission in Chad
2. Programme Management
Support an extensive network of Community-based Healthcare Workers (CHWs) to allow for quality case management of the most common health problems.
Support implementation of prevention campaigns community mobilization, radio messaging and development of imagery and strategies to reach the communities.
Oversee planning and organisation of operational research studies (if feasible).
Oversee Monitoring and Evaluation activities ensuring high level of adequacy of data collection methods and tools to donor and program management needs.
Use the log frames for the different projects as a tool for strategic discussions and planning as vital part of successful project implementation
Routinely (monthly) monitoring of program implementation in the field understanding, reporting and sorting out key bottlenecks for program implementation.
Ensure monthly and quarterly MENTOR report writing highlighting major achievements, gaps and challenges in program implementation.
Ensure the on-time submission of programmatic donor reports to HQ for revision prior submission.
3.Financial / administrative Management
Overseeing MENTOR Finance Assistant in gore and in close collaboration with MENTOR HQ Grants Manager, responsible to the organization for the financial integrity of the programme by ensuring financial resources are cost-effectively utilized to implement activities in accordance with budget available and as per MENTOR standard procedures:
Ensure solid and appropriate security precautions in regards to cash management in the MENTOR mission.
Directly responsible for the regular update of budget tracking for all grants supporting MENTOR activities in Chad.
Oversee that monthly finance documents (reports on expenditures, requests for cash, payrolls, budget plans etc) are submitted to the GM at HQ level within the required time frame.
Oversee that hard copies of expenditure justifications are adequate and in line with MENTOR standard requirements.
Ensure compliance with all local government taxation and labour regulations.
Responsible for the finalisation and endorsement of mission related official documentation (Memoranda of Understanding, legal contracts, agreements etc.)
4. Representation and Donor Relations
As the main MENTOR representative in country and in close collaboration with HQ Program Manager:
Maintain close relations with current and future donors setting up regular follow up visits and meetings.
Ensure on time reporting to donors of programmatic reports and essential information required.
Attend relevant meetings and events in Ndjamena and in MENTOR base locations to obtain key contextual and useful information for MENTOR operations
Follow up new funding opportunities that are aligned with MENTOR strategy for Chad programs
Liaise with UN and government agencies to ensure alignment of MENTOR programs with existing national strategies.
5.Human Resource Management
Direct line management of MENTOR Health Coordinator and Finance Assistant in Chad as per the organogram while ensuring their effective management of programme and operational support staff.
Directly responsible for an in-country general briefing to new expatriate team members upon their arrival to the mission as well as for debriefing sessions for each expat team member at the end of their contract.
Ensure the effective implementation of staff performance reviews in a timely manner by all team managers.
Oversee and approve the recruitment of all local team members in accordance with national labour law.
In close collaboration with the Finance Assistant in Chad, review the internal regulations and policies for MENTOR team members in accordance with national labour law.
Ensure that national contract formats, per diem policies etc are adhered to consistently.
Coordinate weekly and ad hoc general team meetings as well as senior programme management team meetings to ensure that the team works harmoniously to meet the needs of the programme.
Directly responsible for overall adherence to code of conduct and immediate reporting to HQ on violations of the code.
6.Logistics
In close collaboration with the Logistics Assistant:
Ensure adequate logistical support to security management to the program in Chad.
Oversee that timely international and local procurement is carried out as per budgets available and in line with programme needs.
Oversee an appropriate stock management of assets, drugs, prevention material etc.
Oversee that logistical filing systems are maintained, including appropriate filing of equipment manuals, maintenance schedules and other logistical documentation e.g. way bills.
Oversee that the MENTOR fleet in Chad is renewed and maintained as needed and as per instructions from HQ.
Oversee required procurement, maintenance and usage of all communication equipment including satellite phones / internet connexion.
7. Communication
- Internal:
o Ensure clear and regular communication between Ndjamena and Gore (and other potential bases)
o Organise regular management team meetings for all coordinators in the mission
o Responsible for the elaboration of regular internal situation reports
o Carry out regular verbal briefings with HQ (PM and GM) as required.
- External:
o Ensure MENTOR participation in all appropriate external meetings.
o Organise and participate in technical meetings with health stakeholders.
o Ensure a transparent and efficient exchange of data, context reports etc with relevant stakeholders.
o Provide support during agreed media related field visits.
How to apply:
CV and letter of motivation to be sent to recruitment@mentor-initiative.net