Country: Chad
Closing date: 04 Mar 2016
Job Summary:
The Lutheran World Federation, Department for World Service, program in Chad is looking for a mature, qualified and experienced Finance Officer to lead, manage and coordinate, under the supervision of the Finance Manager for Chad, the Finance Department of the program. The context is challenging as it involves overcoming mistrust and suspicion between different ethnic and religious groups. The assignment is for a initial contract of 10 months.
Qualifications
Experience: experience in managing finances of development and emergency programs.
Education: Professionally qualified accountant.
Professional skills: Knowledge of church structures and experience with related agencies, ecumenical partners, other NGOs and UNHCR. Awareness of the general political, economic and development dynamics of the region. Strong organizational and management skills. Knowledge of the reporting requirements of BPRM/USAID, UNHCR, BMZ/DKH, ECHO and government funding agencies. Excellent command of English and good working knowledge of French is essential.
Computer skills: Experience in computer applications such as Microsoft Word, Excel, accounting systems. LWF/DWS country programs use the ACCPAC General Ledger system.
Commitment to train national staff and communities to increase their capacity for self-help and development.
**Applicants are required to be in sympathy with the core values of our organization.
This is a single posting at the place of assignment.**
POSITION DESCRIPTION
for the position of FINANCE OFFICER Chad
of the Lutheran World Federation, Department for World Service (LWF/DWS) Program in Chad
Position Environment and Dimensions
Ensure that accounting systems are maintained to provide the information required for planning and monitoring and reporting for program operations, for safeguarding assets, discharging liabilities and legal responsibilities. Is responsible and for the overall supervision, implementation and administration of the following duties under the supervision of the Finance Manager:
Main duties
Supporting financial accountants on their day to day activities.
Assist in the preparation of all mandatory monthly and yearly accounts including the monthly finance and management reports for the Representative of the LWF/DWS program in Chad, ensuring that accounting policies are properly and consistently applied and to submit such accounts in accordance with the deadlines in the LWF/DWS Finance Manual.
Supervise the preparation of separate financial reports for funding agencies such as the United Nations High Commissioner for Refugees (UNHCR), DKH/BMZ, BPRM, etc. in accordance with the terms of the contracts.
Control of expenditure against budget for all projects.
Assist in the preparation of, and verify the accuracy of, budgets for all projects, including Planning and Monitoring Documents (PMDs), Statement of Needs (SoN-if applicable), ACT appeals for emergencies, and other bilateral projects.
Assist in the preparation of cash flow projections in accordance with procedures, and manage the cash flow of the program in order to ensure that sufficient funds are always available.
Ensure that purchasing is carried out in accordance with the LWF/DWS Procurement Policy including review and improvement of systems as needed.
Ensure that procedures for electronic data storage, backups, and security are followed in accordance with the LWF/DWS Operations Manual.
Liaise at the appropriate level with banks, tax authorities and other financial institutions.
Co-ordinate the taking out of and the renewal of insurance as required by law for national staff, vehicles, as well as public liability insurance, fire insurance, etc.
Assume responsibility for up to date and correct inventories of all project equipment, including the Asset Register.
Monitor the payment of salaries and allowances of local staff; ensure the timely payment of taxes, insurance and benefits, and ensure the maintenance of payroll records.
Ensure that all staff settle advances and/or loans in line with established policy and procedures and that all accounts are settled at the time of termination of service.
Ensure the compliance of the Personnel Policies and Regulations of the Lutheran World Federation.
Ensure the compliance of the LWF/DWS Operations Manual, as revised.
Pursue an active policy of capacity building of the local finance staff.
Assist external auditors on accounting matters and, in consultation with the Finance Manager of the LWF/DWS program in Chad, to make available to them all records required for the purpose of auditing the accounts, including any additional audits for funding agencies.
Assist in preparing, if applicable, monthly reports on visitors and other persons to be included under the group insurance policies.
Work with administrative staff to ensure smooth office operations and cost savings where possible.
Reviewing of payment vouchers and other journals to ensure proper coding and completeness as per required financial standards.
Do periodic visits to project field sites and ensure financial controls and procedures are in place.
Maintain reports tracking system to ensure that all codes are appropriate, correct and accurate reports are being produced
Coordinate and supervise field banking, cash on hand and Petty Cash processes
Ensure safe custody of all the organization check books, vouchers and other key documents.
Ensure cash forecast is coordinated with field accountants
In collaboration with National Office Finance, ensure Payroll charges are appropriately charged to the concerned projects or accrued.
Fulfill any other duties as may be assigned by the Finance Manager, or his/her designate.
How to apply:
Applications (motivation letter and detailed curriculum vitae in English), with the names and e-mail addresses of three persons who know the applicant professionally, should be sent to:
Ms Aline Ritchie
Head of Human Resources
The Lutheran World Federation
P.O. Box 2100,