Country: Chad
Closing date: 13 Jul 2016
Contract Length: 2 years
Date Needed By: ASAP
New Post or Replacement: New
Accompanied / Unaccompanied:
Exact Job Location: N’Djamena
Reports To: Country Director
Responsible For: Senior Finance Officer, Finance Officer, and Cashier
Liaises With: Administrative staff, including HR, Logistics and IT functions, Programme Managers, CMT members
Job Purpose:
The Finance Manger is responsible to manage all aspects of the finance function of the Concern Worldwide country programme to achieve objectives in line with Concern Worldwide policies, procedures and standards.
Main Duties & Responsibilities:
Financial System
Ensure that the country financial management systems & records are adequate in order to identify and protect the assets & interest of the organization.
Maintain and update systems for efficient & effective management of assets
Ensure adequate controls over cash & bank management are constantly monitored & updated to minimize the risk of fraud or misappropriation.
Closely monitor all financial activities, and keep the CD/Country Management Team advised of all situations which have the potential for a negative impact on internal controls or financial management performance
Financial Control
Maintain an effective & efficient system of internal controls which comply with Concern Worldwide’s financial guidelines
Review existing systems on an on-going basis in order to maintain an adequate level of internal controls, in compliance with Concern’s policies and procedures
Oversee compilation of financial records & accounts in a timely and accurate fashion and in line with international accounting standards & donor regulations
Ensure that the country financial operations comply with legal & statutory requirements e.g. audit & financial reporting to all relevant national authorities.
Lead the preparation of annual & revised Country budget and donor budgets including
- Budget template preparation,
- consolidation of the budget packs,
- completion of the budget submission to Dublin
- Complete the responses on budget feedback from Dublin jointly with Shared Services Accountant.
Keep up to date with donor regulations and ensure that all controls are in place to meet donor compliance.
Manage internal and external audits that are carried out as per Concern requirements; support the Country Director to prepare management responses; ensure all agreed remedial actions are undertaken in a timely manner
Undergo regular and random checks for compliance
Financial Reporting
Manage timely & accurate preparation of data for monthly management accounts for shared service accountant, budget-holders, and Country Management to ensure that they can monitor the budget utilization and take appropriate action on any significant variances
Review and completion of the financial reporting pack prepared by Shared Services Accountant including country commentary and CMT approval and dealing with feedback from Dublin jointly with Shared Services Accountant. Support the timely & accurate preparation of donor reports for external donors / agencies.
Reconcile all balance sheet items on a monthly basis, in accordance with Concern Worldwide policies & procedures based on transactions details provided by Shared Service Accountant.
Provide financial analysis where necessary especially on maximizing available funds and advice to CD.
Staff Management & Capacity Building
Train and develop the capacity of the local finance team to ensure that a good standard of financial management is maintained
Train and develop the capacity of the local partners to ensure that a good standard of financial management is maintained.Provide line management to the Finance team.Under take financial training of budget-holders, to assist them in enforcing financial controls & making decisions based on financial reports.
Other financial dutiesand general systems support
Facilitate internal, external & donor audits
Investigate and implement procedures for statutory deductions, social security & taxes are complied with & to liaise with relevant authorities in this respect.
Actively participate in the CMT meetings and be proactively involved in the decision making processes
Work with the CD and SD to support development of policies and procedures for procurement, logistics, HR and IT
Support training of staff in procurement, budget management and systems policies and procedures as appropriate
Preparation of monthly cash flow and ensuring adequate monetary levels in field offices
Other
- Adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern Code of Conduct.
- Support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to the team, partner and stakeholders and be committed to providing a safe working environment.
- Actively participate in Concern accountability initiatives (communication strategy, participation and CRM for example) ensuring that they are integrated into the project
- Undertake other related duties as may reasonably be assigned by the Shared service accountant and Country Director
PERSON SPECIFICATION
ESSENTIAL
Education, Qualifications & Experience Required:
- Accountancy degree/masters
- 3-5 years experience in a similar position ideally including previous Concern experience
Experience in developing staff technical and management capacities
Experience managing donor grants
Fluent in English and French
Empathy with Concern’s goals and a commitment to capacity building, protection and participation including Concern’ s P4
Familiarity with broader systems development including procurement, logistics, HR and IT.
Experience of working/living in insecure and sensitive environments
Ability to work under pressure to meet tight deadlines
DESIRABLE
Education, Qualifications & Experience Required:
Special Skills, Aptitude or Personality Requirements:
Any Other Special Requirements:
All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
How to apply:
All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.