Chad: REACH JUNIOR ASSESSMENT OFFICER IN CHAD

Terms of Reference

REACH Junior Assessment Officer in chad

BACKGROUND ON IMPACT AND REACH

REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in data collection, management and analysis, GIS and remote-sensing. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, which allows particularly IMPACT to benefit from ACTED’s operational support on its fields of intervention.

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

We are currently looking for aREACH Junior Assessment Officer to supportour REACH team in Chad.

Department: REACH

Position: REACH Junior Assessment Officer

Contract duration: 10 months

Location: Chad

Starting Date: September 2016 (ASAP)

COUNTRY PROFILE

ACTED has been programming in Chad since November 2004.

ACTED programs are taking place in East Batha departments (eastern Chad) and Wayi (Lake Region) to the most vulnerable populations. The ACTED strategy in Chad combines an emergency response to food insecurity (food and non-food distribution programs, nutrition) as well as support to early recovery and development through food security programs, IGA, environmental, WASH, support to civil society and reducing disaster risk. ACTED will also involve soon returned from Nigeria and the host population in the Mamdi department, bordering Lake Chad.

The ACTED team has gradually expanded and now includes more than 100 national staff and 10 international staff spread over the two bases and Ndjamena.

POSITION PROFILE

FUNCTIONS

Under the supervision of the IMPACT HQ in Geneva, the REACH Junior Assessment Officer is responsible for the management and implementation of all REACH assessments in country, including theirs preparation, implementation and follow-up. He/she will also be responsible for related logistics, partner coordination, reporting and finance requirements and will be required to provide input to the strategic development of REACH in country and region, if relevant.

Summary

The REACH Junior Assessment Officer shall be responsible for:

· In coordination with Country Director and REACH Regional Managers, design and implement REACH assessment strategy and methodology within the refugee camps;

· Management of REACH assessment field staff to ensure a smooth and timely implementation of activities;

· Ensuring that assessment strategies are implemented in a structured and coherent manner in line with project and strategic objectives;

· Coordinate and ensure timely data collection, analysis and, in partnership with GIS/DB team, mapping of datasets, ensure that all collected data are geo-referenced;

· Works closely with GIS/SB team in country.

· Ensure the writing of timely and accurate assessment reports and factsheets;

· Keep track of all projects and programmes assessment schedules and work with field staff to design and implement REACH assessment procedures;

· Supporting the development/revision of assessment / programme strategies, reports or new proposals;

· Liaising with programme staff of other ACTED departments to ensure close coordination and information sharing is maintained;

· In coordination with REACH Regional Managers, external representation of REACH with Donors, Partners and the wider Aid Community through clusters and sectoral working groups;

· Coordinate timely and accurate reporting to IMPACT Headquarter.

1. REACH Assessment Management and Coordination

·Objective 2.1: Management of assessments process

The REACH Junior Assessment Officer is responsible for designing the methodology and tools associated with each assessment, according to REACH requirements and principles. He/she will manage the planning, implementation, and follow-up of all REACH and projects specific assessment activities conducted in country. In operations in which REACH is a project component of a wider ACTED intervention, the REACH Junior Assessment Officer is required to contribute to the preparation and follow up of the Project Management Framework and ensure that activities are properly coordinated and implemented as per the Project Cycle Management.

The REACH Junior Assessment Officer shall manage logistics, financial, administration and HR processes directly related to REACH and liaise accordingly with the relevant ACTED counterpart. He/she is directly responsible for the implementation of proper ACTED FLAT procedures in all REACH interventions.

·Objective 2.2: Implementation

The REACH Junior Assessment Officer is responsible for contributing to the implementation of assessment projects, providing support to the development of assessment, database and GIS tools with the REACH team. This will specifically include, with the GIS/DB team, designing of data collection tools (household surveys, focus groups, and more); development or review of databases; contributing to GIS data collection procedures and mapping thereof through ARC GIS and other ESRI products in particular; and analysis of spatial and other information to contribute to reports and the like.

·Objective 2.3: Coordination

The REACH Junior Assessment Officer shall provide technical support to the relevant ACTED department in terms of the preparation of new project proposals, development of programme strategies, implementation of project activities, and any other required REACH input to ACTED projects for added-value.

The REACH Junior Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to REACH activities in country through close liaison with the Project Development and Finance departments.

The REACH Junior Assessment Officer shall liaise with other REACH Officers in the region and throughout IMPACT Initiatives’ and ACTED’s networks to provide and receive support in the expansion of REACH globally.

2. REACH Reporting

The REACH Junior Assessment Officer is responsible for consolidating all analyses and conclusions from each assessment into REACH products such as factsheets, reports and briefs using standard formats. He/she will liaise with Geneva and Regional GIS/DB Specialists in order to represent data in interactive web map or static map format, as relevant.

The REACH Junior Assessment Officer is responsible for following the designated timeline of reports to be submitted to project partners and donors. He/she must ensure the writing of timely and accurate assessment reports and factsheets, ensuring the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information. He/she will ensure that assessment reports contribute to aid coordination and planning and add to the general base of field knowledge in the country for all organisations working in the areas.

He/she will also manage the drafting of narrative reports and contribute to the development of financial reports through regular budgetary follow-up.

The REACH Junior Assessment Officer will also store, organize and disseminate assessments, project documents and best practices among ACTED and IPs. He/she will coordinate timely and accurate reporting to IMPACT Headquarter.

3. REACH HR Management

Staff Management

The REACH Junior Assessment Officer is responsible for day-to-day management of project and field staff both directly and remotely. He/she is expected to guide and direct REACH staff and prepare and follow up workplans with each staff member that directly reports to him/her. The REACH Junior Assessment Officer will be required to take the lead in the recruitment of REACH assessment staff in coordination with the ACTED HR Officer. This will include the preparation of ToRs, observation of recruitment procedures by planning recruitment needs in advance, and undertake interviews.

The REACH Junior Assessment Officer will ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of any given activity is clearly understood. He/she will ensure that project/field staff are given training and complete all the necessary documentation in line with program requirements set by REACH.

4. Representation

Representation of ACTED/REACH in cluster and multi-sector meetings/ technical working groups in country and follow up on technical issues identified in cluster meetings in other parts of the country. This specifically will include liaising with external partners to identify potential for data sets to be integrated into existing databases and mapped to support the coordination of the broader humanitarian community.

The REACH Junior Assessment Officer will further represent ACTED/REACH vis-a-vis current and potential donors and communicate relevant information to the ACTED Project Development Manager and Country Director. He/she will participate in inter-NGO meetings and those of UN agencies and any other relevant inter-governmental institutions at the national or provincial level.

More generally, the REACH Junior Assessment Officer is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.

Accountability to Communities and Beneficiaries

The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED staff member.

REQUIREMENTS

• Master degree;

• French mother tongue or advanced; Fluency in English required

• Excellent analytical skills;

• Excellent communication and drafting skills for effective reporting on programme financial performance;

• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;

• Ability to operate in a cross-cultural environment requiring flexibility;

• Familiarity with the aid system, and understanding of donor and governmental requirements;

• Prior knowledge of the region an asset;

• Ability to operate Microsoft Word and Project Management software

• Advanced user with Excel

CONDITIONS

• Salary defined by the IMPACT salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

• Additional monthly living allowance

• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)

• Transportation costs covered, including additional return ticket + luggage allowance

• Provision of medical, life, and repatriation insurance + retirement package

How to apply

Please send, in French, your cover letter, CV, three references and samples of previous researches to jobs@impact-initiatives.org

Ref: 16/CHAD/JAO

Please indicate the reference in the subject line of your email.

Deadline: August 22^nd, 2016

For more information, visit us at http://www.impact-initiatives.org